Standard Processes

With standard processes you can change the default workflow behaviour by simply providing a custom implementation in your ivy project.

For example: Once a user has completed a task, he will be redirected to his personal task list. The default task list is workflow driven and maybe to technical for your end user. With a standard process you could easily provide a branded and use case driven task list that fits perfectly into your domain.

We distinguish between two types of standard processes:

  • Default Pages are simple pages like the login page or the task list page.

  • Email Notifications are mail content creation processes which inform user about new task assignments or daily task summaries.


To customize a standard process you need to do the following:

  1. Implement a process with a predefined process start signature in an ivy project. See the following sub chapters for more information.

  2. Deploy the ivy project with the customized standard processes in the application.

  3. Finally, the project with the standard processes must be activated in app.yaml:

1# app.yaml located in e.g. <configuration>/app-myApp.yaml which actives the portal default processes 
2# To enable these custom processes, the library id of the ivy project must be specified here.
3# The library id is <group-id>:<project-id> from the ivy project deployment defintion.
5  DefaultPages: ch.ivyteam.ivy.project.portal:portalTemplate
6  MailNotification: ch.ivyteam.ivy.project.portal:portalTemplate

Default Pages

To customize default pages, you must implement processes with a predefined process start signature. Checkout the process Processes/Workflow/Home in the BasicWorkflowUI which also overrides all types of default pages. The BasicWorkflowUI can be found over the Ivy Projects Importer.

The following default pages can be customized:

Default Page

Process Start Signature

Application Home Page as the entry page to the application.


Task List with all tasks the current user can work on.


Process Start List with all processes which the current user can start.


End Page which will be displayed to the user after a task or process is completed.

DefaultEndPage(Number endedTaskId)

Login Page which comes up whenever authentication is needed.

DefaultLoginPage(String originalUrl)

Error Page which visualizes error on the front end

no signature: globally defined in web.xml

Frame Page as the entry page to embed a given url in a frame.

DefaultFramePage(String relativeUrl, Number runningTaskId)


Task List provided by BasicWorkflowUI

Email Notifications

To customize the content of the email notification, you must implement processes with a predefined process start signature. Checkout the processes Processes/NewTaskMailContent and Processes/DailyTaskSummaryMailContent in the BasicWorkflowUI which also provides standard processes for email notification. The BasicWorkflowUI can be found over the Ivy Projects Importer.

Mail notifications require a configured mail server and enabled notification settings as described in Email.

The following email notifications can be customized:

Email Notification

Process Start Signature

New Task page with the new assigned task. This is done everytime a new task is created, an existing task expires or the creator of an existing tasks changes. These events affect the user directly, via his role or his substitution.

MailNotification_NewTask(Number notificationUserId, Number notificationTaskId)

Daily Task Summary page with all open tasks for the user. This notification is executed once a day for each user.

MailNotification_DailyTaskSummary(Number notificationUserId)


New Task Mail provided by BasicWorkflowUI

Implementation hints


The <title> html tag is re-used as email subject


Can be referred in the html either from CMS or the file system. These resources will be embedded as mime parts. External images will not be embedded and the links will not be modified at all.


You can avoid the standard mail sending procedure by custom conditions (e.g. do not send mails to technical users). To do so implement an alternative process flow without displaying any User Dialog or Html Page activity.


Some API hints to implement email notification processes:

  • get the user you can use ivy.session.getSecurityContext().findUser(notificationUserId)

  • get the task you can use

  • get the current open task for a user